Many people want to know how to add captions to YouTube videos. Adding subtitles to YouTube videos benefits your viewers and helps your content too.
Content creators spend enough time planning and making the videos. Turning your video's audio to text can be a time consuming task, but it doesn't have to be.
In this post you'll learn why you should subtitle your YouTube videos, the best way to transcribe the audio to text, and how to add the captions to YouTube easily.
YouTube gives you all the tools to do it directly within their platform. We'll talk about how that all works and the pros and cons.
You could also use an online transcription software that makes the process quicker and easier.
You can even get your fan base or friends to help you subtitle your videos! This speeds up the transcription time, allowing you to focus more on creating content, than transcribing.
Once you see how easy it can be, you'll be captioning all your videos and reaping the SEO benefits from it. So let's get started!
Why You Should Caption YouTube Videos
Subtitles vs Closed Captions (CC)
Captions often come by different names. Subtitles, closed captions, and open captions are all a form of on screen text that tells you what the people are saying in the video.
There are some subtle differences between the three. Which you choose to use depends on what platform you are posting on and how you make your captions.
Since we are talking YouTube here, CC and subtitles is what you can upload or complete. If you are looking for open captions, you would have to do that with other software and up load the video.
How do you add text to a YouTube video? There are a couple of way to do this. This can be a tedious process or it can be super easy depending what you use.
So let's talk about how to create subtitles or captions for your YouTube videos.
How to Add Captions on YouTube Videos
Adding captions or subtitles on YouTube is easy. If your video is a scripted one and you didn't change anything you said, then you already have the transcript! This makes the process a bit easier. You can just upload the file and fine tune the captions/subtitles. If not, you will have to transcribe the audio into text first.
Often videos are unscripted, especially with interviews with back and forth banter. This is when you need to create the captions from scratch.
Creating transcriptions from scratch can be hard. Maybe hard is not the right word. Tedious. If you have transcribed before, you know what I mean.
When the speaker is talking fast, or if there is a back and forth discussion between two speakers, you'll be pausing a lot just to get everything down. Unless you are a professional transcriber, we mere mortals tend to be slow at this.
Obviously the longer the video, the longer it takes to transcribe. If you have a lot of videos....well you can imagine how long that could take.
Getting Started in YouTube
Log in to your YouTube account. Click the circle in the top righthand corner to access the account dropdown. From there, select YouTube Studio.
Now on the left sidebar you, look for subtitles. Click on Subtitles. Then look under the videos (on the right) and you will see Languages with a dropdown arrow. When you drop it down, then you can Add a language (subtitle).
Now you are ready to either Upload a File, Transcribe and Auto-Sync, or Create Subtitles or CC.
Upload a File
Essentially you can up load a file with completed subtitles with timings, like an .SRT or .VTT file. You can't upload a Word document. Here's a list of files you can upload.
Once you have uploaded your file, it will take you to the Transcribe and Auto-sync screen. Where you can auto-sync the timings.
Transcribe and Auto-sync
YouTube's Transcribe and Auto-sync allows you to type the transcript into a little window and have the timings of the captions auto-synced.
You can also create the transcript in a document editor like Word or Google Docs and then copy-paste the transcription in.
Once you have done that click the Set Timings button and then wait for it to finish. This can take quite a while, go have a coffee.
Once it is done, you will be brought to the YouTube caption editor to edit the timings and subtitles.
Create New Subtitles or CC
If you are starting subtitles from scratch you can also just go directly to the YouTube caption editor under Create New Subtitles or CC. All roads end here, whether you use YouTube's Upload a File or Transcribe and Auto-Sync.
Editing in YouTube's Caption Editor
Here you will add subtitles and make your own timings. There is limited functionality here. Basically you can add a subtitle and/or delete a subtitle. Type what you hear in the bubbles or edit the subtitles.
Whether you uploaded a file or transcript or are starting from scratch, adjusting the timings on the subtitles is simple. Just slide the bar on the edges of the subtitle to where you want it or grab and drag the whole subtitle.
If you need to split the sentences, then it involves a process of copy/cut and pasting all down the line. There are a bunch of hotkeys for things like, rewind by a second or go forward a second pause the video, etc.
Overall it is very basic and gets the job done. This works great if you are on a budget or have a handful of shorter videos. If you have longer videos or a lot of videos on YouTube, you need something a little more specialized.
An Easier Way to Add Captions
Crowdscriber's free online transcription software is an easier way to add captions to YouTube videos. It was specifically designed just for this.
It connects directly to your YouTube account, making the editing and uploading of captions to YouTube super quick and easy. Let's look at how it works.
Choose Your Video
Once you have created your account (create one here), make sure to link your YouTube account. Now, you'll see all your YouTube videos. Just pick the video you want to transcribe!
If you didn't link your account, you can upload a video directly from your computer, or just add the YouTube URL under Imported Content.
Are you a fan of a someone on YouTube and want to help them out? Just grab the YouTube URL, add it, and transcribe away.
Auto Captions or Not?
If auto-captions have been enabled on your YouTube account (or the account of the video you want to transcribe) then we can give you a head start by having the auto-captions and timings added.
These auto captions come from YouTube, so they would be the same as you would get through YouTube's editor. Many professional transcriptionist prefer to start without auto captions.
Choose whether you want the auto captions or not and then generate your transcription link. Now this is where the magic happens.
Power of the People
Once you have your link, you can now do something truly magical. You can complete the whole transcription yourself with our easy to use software. Just click the Assign me a chunk.
What makes Crowdscriber different from other transcription programs is it breaks your work into two minutes chunks. That means you can share that link with your fans, subscribers, friends, team, dog (okay maybe not your dog) and they can help you transcribe.
This means you can send that one link to a bunch of people and get your transcription done faster. If someone gets their chunk done fast, they can jump in and grab another chunk. Many hands makes light work.
Crowd........scriber? Now you get it.
Easy Way to Transcribe Your Video
Using this software over YouTube's editor will make transcribing so much easier. Whether you are transcribing the audio to text yourself, or have a team doing it, it needs to be fast and easy.
Here are some of the key features.
Once you and/or your team are done transcribing, it's time to review!
Review Your Subtitles and Approve Them
Whether you've done the subtitles yourself or you've had them crowdscribed, it's always good practice to review your subtitles one last time before you publish them.
As the content curator, you can see the status of all the distributed chunks and who they are assigned to.
This is where transparency is key. You can review every chunk you've completed and others have as well. No one can pull a fast one on you and try and sneak in swears, or just bad work. You get the final say.
Add Captions to YouTube
You've approved your subtitles/captions and have them just the way you want them. Now it's time to add them to YouTube. With your account linked to YouTube, it couldn't be easier.
Once all the chunks are approved. Hit Publish. Then you have the option to Upload the captions to YouTube directly or download the subtitles as a file which you can use anywhere. It's that simple!
The Super Easy Way to Add Captions
Not all of us have the time to transcribe our YouTube videos. You also might not have the people to help you transcribe (yet). So use our people.
Your time is valuable. Once you see how easy and affordable this option is, you'll be able to continue creating content, and leave the transcribing to us.
How it Works in 3 Easy Steps
1. Provide Your Content
Select the content you want transcribed. You can link your YouTube account, upload a file directly or provide a URL link to a video or file (including any YouTube link!).
2. We Go to Work
Our highly skilled transcribers go to work with our transcription app on your content to provide the highest quality transcription and captions.
3. View and Approve
You will be notified when your work is completed. You can then view and review using our tools and download or publish the final product.
(FYI...The quote takes seconds)
How to Add Subtitles to Other's YouTube Videos
Why would you want to add subtitles to someone else's YouTube video?
- You are a fan of the channel.
- The video is important and you want it to be accessible to the hearing impaired also.
- You can speak and write in another language, and translating their video will open it up to others that speak your language.
Can You Add Subtitles to Someone Else's YouTube Video?
Well it's a trick question. With Crowdscriber you can can create them, just not publish them directly.
With YouTube, well it depends. You can, only if they allow Community Captions. This means they have to have Community Captions enabled. (A lot of people may not realize the power of captions or even how to add them.)
If they don't have it enabled, then you can't create captions through YouTube's editor. That's where your journey ends.
With Crowdscriber you still can create subtitles, and then reach out to the video owner and offer the completed captions. Wait until you see how super simple Crowdscriber makes it possible.
To see if Community Captions are enabled, click the three dots below the video and choose Add Translations. That will take you to the the YouTube Caption Editor.
If you can add a language (captions) you can go ahead and Upload a File, Transcribe and Auto-Sync or Create Subtitles from scratch like mentioned above.
Adding Captions to Other's YouTube Videos Using Crowdscriber
Creating captions for someone else's video using Crowdscriber is easy. You can still transcribe the video whether or not they allow Community Captions or not. Without Community Captions enabled, it just means you won't have access to auto-captions.
It's super easy to start. Copy the URL of any YouTube video. Then paste the link under Imported Content. Boom! That's it.
Now start transcribing using our awesome editor, using the Power of the Crowd or do it yourself.
Publishing Captions for Other's YouTube Videos
Now this is where it gets awesome. Because you don't own the content, you can't publish it directly to YouTube like when you link your own channel and YouTube content.
Once you have reviewed and approved all the chunks, just click Publish. You will have a couple options in order to help get the captions added to YouTube.
You will then see this box pop up. You can click the Download as button to download the subtitles in one of the file formats of .SRT, .VTT or just a text file. You could send these to the YouTube video owner. But there is an even easier way!
The better option is copy the provided link and send it to the owner of the YouTube video. When they click the link you provide them they will see this:
How awesome is that?! It costs them nothing, and they can just create a free account and instantly add those transcriptions you completed for them. It's win-win!